Author's Instruction for the Preparation of Regular Papers
Printing
Your Paper. Print your properly formatted text on high-quality, 8.5 x
11-inch white printer paper. A4 paper is also
acceptable, but please leave
the extra 0.5 inch (1.27 cm) at the BOTTOM of the page.
Margins
and Page Numbering. All printed material, including text,
illustrations, and charts, must be kept within a print area 6-7/8 inches (17.5
cm) wide by 8-7/8 inches (22.54 cm) high. Do not write or print anything outside
the print area. Number your pages lightly, in pencil, on the upper right-hand
corners of the BACKS of the pages (for example, 1/10, 2/10, or 1 of 10, 2 of 10,
and so forth). Please do not write on the fronts of the pages, nor on the lower
halves of the backs of the pages.
Formatting Your
Paper. All text must be in a two-column format. The total allowable
width of the text area is 6-7/8 inches (17.5 cm) wide by 8-7/8 inches (22.54 cm)
high. Columns are to be 3-1/4 inches (8.25 cm) wide, with a 5/16 inch (0.8 cm)
space between them. The main title (on the first page) should begin 1-3/8 inches
(3.49 cm) from the top edge of the page. The second and following pages should
begin 1.0 inch (2.54 cm) from the top edge. On all pages, the bottom margin
should be 1-1/8 inches (2.86 cm) from the bottom edge of the page for 8.5 x
11-inch paper; for A4 paper, approximately 1-5/8 inches (4.13 cm) from the
bottom edge of the page.
Type-style and Fonts.
Wherever Times is specified, Times Roman may also be used. If neither is
available on your word processor, please use the font closest in appearance to
Times that you have access to.
Main Title. Center the
title 1-3/8 inches (3.49 cm) from the top edge of the first page. The title
should be in Times 14-point, boldface type. Initially capitalize nouns,
pronouns, verbs, adjectives, and adverbs; do not capitalize articles, coordinate
conjunctions, or prepositions (unless the title begins with such a word). Leave
two blank lines after the title.
Author's Name(s) and
Affiliation(s) are to be centered beneath the title and printed in
Times 12-point, non-boldface type. This information is to be followed by two
blank lines.
The Abstract and Main Text
are to be in a two-column format.
The Abstract is to be
in fully-justified italicized text, at the top of the left-hand column, below
the author and affiliation information. Use the word "Abstract" as the title, in
12-point Times, boldface type, centered relative to the column, initially
capitalized. The abstract is to be in 10-point, single-spaced type. The abstract
may be up to 3 in. (7.62 cm) long. Leave two blank lines after the Abstract,
then begin the main text.
Main Text. Type main text in
10-point Times, single-spaced. Do NOT use double-spacing. All paragraphs should
be indented 1 pica (approximately 1/8 inch or 0.318 cm). Be sure your text is
fully justified -- that is, flush left and flush right. Please do not place any
additional blank lines between paragraphs. Figure and table captions should be
10-point Helvetica (or a similar sans-serif font) boldface type; callouts should
be 9-point Helvetica, non-boldface. Initially capitalize only the first
word
of section titles and first-, second-, and third-order
headings.
First Order Headings. (For example, 1:
Introduction) should be Times 12-point boldface, initially capitalized, flush
left, with one blank line before, and one blank line
after.
Second Order Headings. (For example, 1.1:
Database elements) should be Times 11-point boldface, initially capitalized,
flush left, with one blank line before, and one after. If you require a
third-order heading
(we discourage it), use 10-point Times, boldface,
initially capitalized, flush left, preceded by one blank line, followed by a
colon and your text on the same line.
Footnotes. Use
footnotes sparingly (or not at all!) and place them at the bottom of the column
on the page on which they are referenced. Use Times 8-point type, single-spaced.
To help your readers, avoid using
footnotes altogether and include necessary
peripheral observations in the text (within parentheses, if you prefer, as in
this sentence).
References. List and number all bibliographical
references in 9-point Times, single-spaced, at the end of your paper. When
referenced in the text, enclose the citation number in square brackets, for
example [1]. Where appropriate, include the name(s) of editors of referenced
books.
Illustrations, Graphs and Photographs. All
graphics should be centered. Your artwork must be in place in the article
(preferably printed as part of the text rather than pasted up). If you are using
photographs, please have halftones made at a print shop (using an 80- or
100-line screen). If they must be pasted onto your manuscript, use rubber cement
to affix the halftones or photos in place. Black and white, clear, glossy-finish
photos are preferable to color. Supply the best quality photographs and
illustrations possible. Penciled lines and very fine lines do not reproduce
well. Remember, the quality of the book cannot be better than the originals
provided. Do NOT use tape on your pages!
Color. The use
of color on interior pages (that is, pages other than the cover) is
prohibitively expensive. We publish interior pages in color only when it is
specifically requested and budgeted for by the conference organizers.
Symbols. If your word processor or typewriter cannot
produce Greek letters, mathematical symbols, or other graphical elements, please
use pressure-sensitive (self-adhesive) rub-on symbols or letters (available in
most stationery stores, art stores, or graphics shops).
Copyright
Forms. You must include your signed copyright release form that
will be available in Author's Package when you submit your finished paper. We
MUST have this form before your paper can be publisherd in the
proceedings.
Sample
Paper. A sample paper prepared in accordance with above instructions is
available here.